Project Details
What is the Enterprise Asset Management System?
The Enterprise Asset Management System project, also known as EAMS, is the name of the program initiative that will modernize the current CABOT (RES), FAMIS and UR Space systems with one cloud-based system. Enterprise asset management (EAM) is a combination of software, systems and services used to maintain and control operational assets and equipment.
The University of Rochester has a signed contract with Planon for this project.
The aim is to:
- Optimize the quality and utilization of assets throughout their lifecycle.
- Increase productive uptime.
- Reduce operational costs.
- Move to One University.
Why are we changing?
UR intends to move from third-party vendor software to a University owned solution where we have more flexible access to our property data.
The Facilities system, FAMIS, is a customized application that is on a version that is no longer supported by the vendor, using technologies that are beyond their useful extension. As new capabilities are needed, they cannot be added to FAMIS.
UR Space is a custom application that works today, but similarly has limitations to how it can be supported and extended due to aging technology and lack of resources to support this aging technology.
Who will use EAMS?
- Staff in University Facilities and Services, Space Planning, and Real Estate Services for all University Campuses will move to Planon's Enterprise Asset Management System (EAMS).
- All faculty and staff who currently perform and utilize the University's space and movable equipment surveys, using UR Space, will move to EAMS.
- All faculty, staff and students who currently submit service requests through Famis (University Facilities and Services' work management system) will move to EAMS and the EAMS Customer Service Request application.
Project Team
Sponsors
Executive Level Sponsors
- Julie Myers, VP of Information Technology & CIO
Project Sponsors
- Jim Chodak, Director of Parking & Transportation, Assoc VP Office of Facilities
- Cathy Dierna, Director Business Operations, University Facilities and Services
- Terrance Collins-Howard, IT Director Project Management and Consulting Services
Teams and Committees
Core Project Team
- Cathy Dierna, Business Teams
- Kwesi Bearam, Functional Analyst
- Cynthia Carlton, Information Architect
- Jim Chodak, Business Teams
- Terrance Collins-Howard, UIT
- Jewelia Buenaflor, Training Lead
- Forrest Faber, System Developer Lead
- Mike Gruszewski, Integrations Lead
- Matt Kooy, System Administrator
- Ron Lalik, System Administrator Lead
- Rhiannon Llyridian, Project Director
- Heidi Marshall, Change/Communication Lead
- Brenda Pitoni, Sr Web Developer
- Chance Sullivan, Facilities Liaison
- Jen Torrey, Business Analyst
Executive Steering Committee
Executive level collaboration and strategy
- Cathy Dierna
- Caroline Burnicki
- Jim Chodak
- Terrance Collins-Howard
- Justin Dollard
- Amber Foster
- Mike Gruszewski
- Mike Liberty
- Julie Myers
- Alan McNiff
- Greg Meyer
- David Nelson
- Mark Schwartz
- Michael Whitmore
Additional Committees
- Business Process
- Change/Communications
- Testing
- Training
Operational Steering Committee
Cross group collaboration and operational effectiveness
- Carrie Ballou
- Cathy Dierna
- Jim Chodak
- Terrance Collins-Howard
- Megan Engelbrecht
- Matt Faulks
- David Featherman
- Amber Foster
- Mike Gruszewski
- Sarah Hammer-Gorsch
- Mike Liberty
- Heidi Marshall
- Julie Myers
- David Nelson
- Frank Presher
- Rosalyn Smith
- John Stephany
- Susan Stillman
- Chance Sullivan
- Jennifer Torrey
- Simmone Washington
- Mike Zhangi